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HURSTVILLE RSL CLUB
1 ORMONDE PDE HURSTVILLE

PH 02 9570 3733
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2021 AGM Notice

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the 72nd Annual General Meeting of the South Hurstville RSL Club Ltd will be held on Sunday 7th March 2021, commencing at 9:00am, at the premises of the Club, 1 Ormonde Parade, Hurstville.

BUSINESS:

1. Apologies.
2. To confirm the minutes of the previous Annual General Meeting.
3. To receive and consider the directors report, financial report and auditors report.
4. To consider, and if thought fit, pass the ordinary resolutions set out in this notice.
5. Declaration of the poll for election of Directors.
6. To respond to any members queries relating to the audited accounts. Notice in writing must have been given to the CEO at least seven (7) days prior to the opening of the Annual General Meeting.
7. To receive recommendations from the floor for subsequent consideration by the incoming Board.

First Ordinary Resolution

That pursuant to the Registered Clubs Act:

1. That members hereby approve expenditure by the Club over the next twelve (12) months for the following expenses, which includes the professional development and education of Directors subject to approval by the Board of Directors:

(a) Reasonable expenses incurred by Directors in travelling, by either public or private transport, to and from Directors or other duly constituted committee meetings, either within the Club or elsewhere – as approved by the Board on production of documentary evidence of such expenditure.
(b) The cost of reasonable food and drink associated with each Board meeting of the Club, and/or attendances at the Club for other duties.
(c) Reasonable expenses incurred by Directors, either within the Club or elsewhere in relation to such other duties, including entertainment of special guests of the Club and other promotional activities approved by the Board on production of documentary evidence of such expenditure.
(d) The reasonable cost of Directors (and their spouses/partners if required) attending any club, community or charity function as the representatives of the Club and authorised by the Board to do so.
(e) The reasonable cost of Directors to attend the ClubsNSW meetings.
(f) The reasonable cost of Directors attending the ClubsNSW Annual Conference and Annual General Meeting.
(g) The reasonable cost of Directors attending meetings of other associations of which the Club is a member.
(h) The reasonable cost of Directors attending seminars, strategic planning seminars, lectures, trade displays, organised study tours, fact finding tours and other events as may be determined by the Board from time to time.
(i) The reasonable cost of Directors attending other clubs for the purpose of observing their facilities and methods of operation.
(j) The reasonable cost of Directors/Management attending an end of year dinner with spouses.
(k) The reasonable cost of Directors issuing drink tickets to members for assistance with the Friday night raffle.
(l) The reasonable cost of Club apparel being provided to Directors as required.
(m) The reasonable cost of an electronic device (for example a tablet or Ipad).

Notes to Members

* The First Ordinary Resolution is to have the members in the General Meeting approve expenditure by the Club for Directors to attend seminars, lectures, trade displays and other similar events to be kept abreast of current trends and developments which may have a significant bearing on the Club and for other out of pocket expenses.

* Included in the First Ordinary Resolution is the cost of Directors attending functions as representatives of the Club and, if required, the cost of their spouse/partners also attending those functions.

Second Ordinary Resolution

2. That the members hereby approve the payment of the following honorarium per annum to the Directors in respect of services rendered to the Club. Total of $32,000.00 per annum.

Notes to Members

* The Second Ordinary Resolution is to have the members approve an honorarium for each Director of the Club for duties to be performed until the next Annual General Meeting.

* The amount distributed to each individual Director will be voted upon at the first Board Meeting after the Annual General Meeting.

* If a Director only holds office for part of the term, the honorarium shall be paid on a pro-rata basis.

The members acknowledge that these benefits are not available for members generally, but are only for those who are Directors and affiliates of the Club.

Procedural Matters

1. Each of the Resolutions must be passed as a whole and cannot be amended from motions from the floor of the meeting or divided into two (2) or more separate Resolutions.
2. To be passed, each Ordinary Resolution must receive votes in its favour from not less than a simple majority (i.e. 50% plus 1) of those members, who being eligible to do so, vote in person at the meeting.
3. The Registered Club Act provides that:
(a) members who are employees of the club are not entitled to vote; and
(b) proxy voting is prohibited.

By resolution and direction of the Board.

Simon Mikkelsen
Chief Executive Officer

NOMINATIONS FOR DIRECTORSHIP

Nominations will be invited for the Board of Directors from Wednesday 3 February 2021 (10am) to Tuesday 16 February 2021 (4pm).

Pre-nomination training will be held at South Hurstville RSL Club on Tuesday 2 February 2021 at 6pm. Any member considering nominating for a position must complete this training.

To be qualified to be a Director a candidate must have been a full member of the Club for a continuous period of at least five (5) years immediately before the date of the member's nomination.

Nominations forms must be in writing signed by the candidate and at least two (2) other financial members of South Hurstville RSL Club, in accordance with the Clubs Constitution.

Nomination forms are available from the reception area of the Club from Wednesday 3 February 2021, or by contacting the Club to request a form by post or email.

All nominations for Directors should be accompanied by a profile of the candidate, which must not exceed 200 words, and EMAILED to the CEO prior to the close of nominations.

In accordance with the “Registered Clubs Regulations 2015” all nominees must complete the training prescribed in the regulation within twelve (12) months of becoming a Board member.

VOTING AT THE CLUB & ELECTRONICALLY

Voting will take place at South Hurstville RSL Club, 72 Connells Point Road, South Hurstville and Hurstville RSL Club, 1 Ormonde Parade, Hurstville from Monday 1 March 2021 to Friday 5 March 2021, between the hours of 10.00am & 7.00pm. Eligible financial members are entitled to vote. Eligible members must produce their membership card to the reception staff, then swipe at the voting terminal to commence the voting procedure.

Voting will also be available via the internet from Monday 1 March 2021 (10.00am) to Friday 5 March 2021 (7.00pm). A separate email / SMS will be sent closer to the commencement date so please ensure your details are up to date.

AGM

Sunday 7 March 2021 at 9am.

A copy of the Annual Report for year ending 31 December 2020 is available from 25 February 2021 at www.thepinnacle.com.au.

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